Inside This Article
- 1 10 Ways to Improve Productivity in the Workplace
- 1.1 1. Healthy Working Relationship
- 1.2 2. Delegate Duties and Responsibilities
- 1.3 3. Better Time Management
- 1.4 4. Assign Duties Based on Specialization
- 1.5 5. Organize Seminars and Training
- 1.6 6. Provide the Right Tools and Equipment
- 1.7 7. Give Out Rewards and Appreciation
- 1.8 8. Minimize Distractions
- 1.9 9. A Conducive Working Environment
- 1.10 10. Set Deadlines
Are you a boss or a manager? If yes, do you get disturbed about how to improve productivity in the workplace to enhance your business growth? Clearly yes! The goal of every business is to achieve maximum profit and attain progressive growth. However, the success of a business irrespective of the years of establishment is influenced by its level of productivity.
Nonetheless, productivity is attained by deliberate actions. Been productive in the workplace depends on how employees can carry out their assigned duties effectively. Therefore, in this post, we will discuss 10 practical steps on how to improve productivity in the workplace.
10 Ways to Improve Productivity in the Workplace
1. Healthy Working Relationship
As a boss, the relationship between you and your employees contributes to business productivity. Do you treat your employees harshly? Do you bother them with nagging, disrespectful comments, imposing your will, unnecessary deduction of salary, delay in payments, overburdening them with duties, and the likes?
If you engage in any of such behaviour, you should make amends if truly you seek the progress of your business. In contrast, be open to suggestions, listen actively, treat them with respect, communicate effectively, and be simple. The happier your employees are, the more productive they are.
2. Delegate Duties and Responsibilities
Division of labour makes works easier and faster. Therefore, duties should be divided among employees without bias. To achieve high productivity, be conscious of how you delegate duties. No employee should be given fewer duties whereas another is overburdened with duties.
Unbalanced delegation of duties disorganizes a business workflow. In addition, division of labour reduces stress.
3. Better Time Management
Are you time conscious? If yes, how long does it take your employees to finish a task? Effective time management practice enhances productivity, whereas spending too much time on a single task decreases productivity. To achieve this, tedious tasks should be carried out first and assigned to more employees for quick accomplishment.
Similarly, working hours should be scheduled with the needful activities. In addition, unnecessary meetings or activities should be erased from the schedule. There is no need for a staff meeting when the information can be passed across via emails or text messages.
Procrastination too should be avoided, as it is a great deterrent to productivity. Check out these 7 easy steps that will help you avoid procrastinating.
4. Assign Duties Based on Specialization
There is beauty in diversity. Likewise, productivity is achieved as employees function in their field of expertise; they input their best at work. As a boss, delegate duties based on their skills, capacity, and strength. For instance, a Customer Relations Officer won’t perform exceptionally the job of an accountant.
Productivity will be enhanced when round pegs are put into round holes.
5. Organize Seminars and Training
One of the responsibilities of a manager is to ensure that his/her business employees advance in terms of skills and knowledge. Therefore, if you’re looking for how to improve productivity in the workplace, work on your employees. Our world is continuously changing, likewise the business world. Hence, the knowledge used 20 — or even 5 years ago might not be sufficient to produce maximum productivity in this current age.
In essence, your business needs to grow with the trending skills and knowledge. Therefore, seminars and workshops are useful platforms to achieve this. This provides a medium for your employees to learn profitable skills. Their increased knowledge equals enhanced productivity.
6. Provide the Right Tools and Equipment
It’s difficult to achieve a result when there aren’t functioning tools to work with. Similarly, substandard equipment will strain your employees. For instance, an organization computing data manually wouldn’t produce an effective result as a company computing data using an excel spreadsheet application. Working with the right tools boost speed, reduces stress, and produces maximum output.
7. Give Out Rewards and Appreciation
Employees will always give in their best when appreciated. Therefore, don’t hesitate to commend your staff when you observe their excellent performance and output. It motivates them to do better next time and inspire other staff. Furthermore, don’t stop at commendation, when staff is due for promotion, be quick to give that employee the upgrade.
Note that no appreciation decreases productivity.
8. Minimize Distractions
Productivity is achieved when there is maximum concentration towards the set goal and assignment. Hence, to see your staff work effectively; remove every possible source of distraction. A low distraction policy should be enacted in your company such as no phone calls during working hours, no excess free time, and no discussions while working.
These kinds of policies enhance employees’ concentration at work, and thus boost productivity.
9. A Conducive Working Environment
Your company location and environment influence the input of your employees. A harsh working environment burns out productivity and may affect their health. Therefore, as a manager, don’t search far to learn how to improve productivity in the workplace. Simply look within. Little change like having a conducive working environment can make a difference and enhance productivity.
Your working environment shouldn’t be congested, exposed to any form of pollution, having limited cross-ventilation among others. All these inconveniences hinder the productivity of your staff and your business growth.
10. Set Deadlines
Duties assigned with deadlines are quickly done compared to those without deadlines. This is because the deadline makes employees up and doing. It helps them focus more on the set goals. It’s also an effective time-management principle.
A company gets to lose potential clients when they fail to meet up to deadlines. Likewise, a company loses productivity when duties are not done with immediate effect.
The longevity and success of a business are influenced by its productivity. Therefore, how to improve productivity in the workplace will require that you skillfully plan your employees working schedules. However, to experience a smooth workflow, one or two goals should be set at a time and achieved before stepping higher to accomplish other goals.
Hence, the application of these methods will enhance your workers’ concentration, make them happy with their job and minimize stress.
If you enjoyed this, you should check out these 10 tips to increase your overall productivity.